Legal Assistant

Job Description

Toast is recruiting on behalf of a client in the creative and visual media space. The company operates as an artist-led co-operative model, working with a large network of over 1,800 co-owner contributors including photographers, videographers, and illustrators whose work is trusted by premium brands. It is a small, tightly-knit organization where staff also hold ownership stakes, and the legal function plays a central role in supporting the membership and client base. They are looking for a Legal Assistant to support a busy legal operation with a wide range of process-driven and detail-oriented tasks, ideal for someone early in their career who wants hands-on exposure to legal operations inside a mission-driven company.
 

Responsibilities

 

• Manage content for distribution partnerships, including content removals and sendback reconciliation
• Maintain organized agreements and legal filing systems
• Organize historical client contracts and build processes for ongoing updates
• Support governance activities, including member events, board administration, director appointments and elections, and resolution processes
• Assist with contract signing and finalization, including tracking signatures and completion steps
• Conduct general research to support legal determinations, such as brand or trademark information gathering and location research
• Lead the sensitive use approval process, working with clients and the sales team
• Support unauthorized use investigations and follow-up
• Manage account closure requests, including GDPR and related data removals
• Provide support for an industry legal alliance and its committee, including scheduling, meeting prep, and tracking requests
• Provide scheduling, travel, and reimbursement support for executive leadership
• Work closely with legal leadership to triage incoming requests across channels
• Track deadlines, timelines, and contract renewals

 

Requirements

 

• Up to 3 years of experience in an administrative or operations role, legal-adjacent experience welcomed but not required
• Experience working with project management software such as Asana, Gitlab, or similar tools
• Outstanding organizational skills and the ability to manage multiple priorities simultaneously
• Excellent discretion and care when handling sensitive information, experience with confidential materials is an asset
• Comfort working independently in a remote environment

 

Benefits

 

• Salary of 50,000 to 60,000 dollars per year, reflective of experience
• Six weeks paid vacation and unlimited paid sick days
• Paid volunteer day
• Health and dental benefits, or a health spending account for team members outside Canada
• 1,000 dollar annual education and wellness allowance
• Fully remote role with flexibility across North American timezones
• The chance to support a legal function inside a company built on shared ownership, helping protect and advance the work of over 1,800 independent creators earning a living from their craft