Personal Assistant
Job Description
We are searching for a polished, sharp Personal Assistant to support a principal from an ultra high net worth household. This is a true PA role spanning the household and the individual, covering home management, coordination with household staff and nannies, and daily personal support. The right candidate treats excellence as the baseline, moves fast, and is fully comfortable operating without heavy direction. This role suits someone who has spent years mastering the craft of high level personal support and is ready to run point with full ownership.
Responsibilities
- Manage household operations, including scheduling, vendors, and logistics
- Coordinate with nannies and other household staff to keep family life running smoothly
- Provide direct personal support to the principal, from calendar management to errands to ad
- hoc requests
- Anticipate needs before they're raised, adjusting quickly as priorities shift
- Own projects and tasks from start to finish with minimal oversight
- Pick up new tools, systems, and processes quickly and use them well
- Maintain absolute discretion around the family's personal and financial affairs
Requirements
- Polished, with a genuine eye for detail and a high personal standard
- Smart and agile, able to reprioritize on the fly without losing quality
- Confident operating independently, comfortable making decisions without waiting for direction
- Experienced managing a household and working alongside nannies or other household staff
- Tech savvy, quick to learn new systems and platforms
- Discreet and trustworthy, with a track record of handling sensitive information well
- 15-20 years of experience in a Family Office support or Personal Assisting role
Benefits
- $130,000 to $150,000 salary, based on experience
- Full-time, hybrid role based in Vancouver, BC
- Direct, high trust working relationship with the principal and household
- Opportunity to build long term tenure within a Family Office environment
Toast's Process
1. Application Review
Submit your application, including your resume and cover letter, through our online portal. Our team will carefully review your qualifications and experiences. We take pride in responding promptly, so if your application aligns with our current opportunities, you’ll hear back from us with next steps. Your journey with Toast begins here, and we’re excited to see what you bring to the table!
2. Vetting Call
If your application is successful, we’ll schedule a vetting call with a member of the Toast team. This 30-45 minute informal conversation is designed for us to get to know you better and assess your skills. Be prepared to discuss your past projects, the challenges you’ve tackled, and the impact you’ve made. This is your chance to shine and show us why you’re a great fit for the roles we offer.
3. Profile Creation
Once you’ve impressed us in the vetting call, we’ll create an unbiased profile that highlights your experience while minimizing common biases. Instead, we focus on your skills, industry experience, and the impact you’ve made. This way, your profile reflects your true potential and accomplishments.
4. Client Submission
After crafting your unbiased profile, we submit it to our trusted clients. We work closely with these clients to ensure they understand the value you bring. Throughout their interview process, we remain by your side, providing support and guidance. Our goal is to help you navigate the hiring process smoothly and confidently, ensuring you have the best chance to secure a role that fits your skills and aspirations.